Accounts Receivable Aging Analysis ReportGrendata Computer Systems
Accounts Receivable Aging Analysis Report
You activate this report by choosing option #2 from the Accounts Receivable Reports Menu.
You simply follow the prompts on the screen and the report will be generated.
Some things to be aware of:
1/ The initial selection of customers is based on any customer who owes you money at the time the report was generated, NOT AT THE TIME OF THE DATE THAT YOU ENTER. This insures that all customers in your debt are scanned.
2/ The aging is based on the DATE THAT YOU ENTER FOR THE REPORT and the DAYS OF GRACE and your AGING CYCLE. The report has a column headed x days where x is your choice for days of grace. Any item in the customers transaction file that is this many days old or less will appear in this column.
The second column headed x days represents the period between you days of grace and your AGING CYCLE. So, if you have days of grace set to 5 and your cycle set to 30, the second column represents all transactions between 6 and 30 days old. The third column represents all transactions between 31 and 60 days, and the fourth column between 61 and 90 days. The fifth column is a catch all for anything older than 91 days
3/ A word of caution: If you have no been reconciling your payments to charges, you will find that the FULL detailed version of this report will be quite lengthy. HOWEVER, when you choose D)etailed reporting, you are also given the opportunity to select a range of customers. This will allow you to produce a detailed report for as few as one customer (by entering the same code for beginning as ending customer code) or all of them by simply <ENTER>ing through both beginning and ending customer code. If you enter select both beginning and ending customer as the same code, and that customer does not owe you money, NO AGING REPORT will be generated.