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Grendata Computer Systems

Update Vendor Code

You arrive at the following screen when you choose Option "I" from the Utilities Menu (1) or if you are directed here because you need to add a new code because you entered a Vendor Code while adding a part that was not on file.

VEND CODE 

This is where you enter the code that will be used as a legitimate code throughout the system.  Whenever a Vendor Code is entered in some other routine it will be verified against the items in this file.  If the verification routine does not find the code in this file, a warning that it is not legitimate will be issued.  It might even ask the operator if he/she wants to update now, and if the answer is "yes", then that operation will be transferred to this screen, with the VEND CODE already entered for you.

1.  FULL NAME OF VENDOR 

The Full business name of your vendor (supplier) should go here

2.  ADDRESS LINE #1 and 3.  ADDRESS LINE #2

We have reserved two full lines for whatever you want to insert as addresses for this vendor.  HOWEVER, you should not use characters like  double quotes ", single quote '  , or commas, in addresses.

4.  CITY

Self explanatory

5.  PROV (or STATE)

This is where you place the two character abbreviated code for a province or state.

6.  PC/ZIP

If you enter a CANADIAN postal code here, the system will accept it with or without the space, but will expand it to proper format including the space.  ZIP codes (all numbers) are taken at face value.

TELEPHONE #1,  TELEPHONE #2 and EXT

Telephone numbers must include the area code when being entered.  Entries will be accepted if a 10 digit number, or as a phone number using "-" to separate area, exchange and final 4 digits. Nothing else will be accepted, and if you enter 10 digits, the result will be expanded to the standard phone number format.

Extensions can be free form of either numeric, alpha or mixed.

11. ORDER FAX

This is the number that is used when the system places automatic orders for this vendor.  Entry criteria is same as above

12. SERVICE FAX

This is just a notation number, and is not used by the system.

The record will look something like this either after you have completed a new record, or entered a code for a vendor already on file.