Update Invoice Character To StoreGrendata Computer Systems
Update Invoice Character To Store
You have arrived at this screen by choosing option # 3 from the Global Utilities Menu (1) The screen for this utility is shown below:
Fields 1 and 2 only control the way you enter data in field 5 and fields 3 and 4 only control the way you can enter data in field 6. We STRONGLY SUGGEST that once your system is live, that you do not change these parameters. If you can manage with 26 combinations of invoices beginning with one alpha character, then choose place a 1 in field 1, otherwise it is up to your discretion. However, keep in mind that this is the screen that tracks the last invoice number used BY CHARACTER . So if you choose to enter 3 alpha characters, then every time your staff starts up the "add a contract" routine, they will have to enter 3 characters so that the system can find the last number used.
We suggest that you allow for at least 6 or more numeric characters. This will allow you to enter at least 999,999 invoices before you run into duplicate invoice numbering. If you issue 30,000 invoice per year, this gives you about 33 years using the same alpha character, but right now you will have to monitor these numbers, since we have not built in any safety checking to date. If you allow for 7 numeric then, at 30,000 invoices per year you have about 330 years before you have to worry. Sorry, but I personally don't expect to be around then to offer tech support
Field 5 is a 3 part (multi) field holding the Character, the actual SELLING STORE, and the last number of invoice printed for this combination.
Field 6 is also a 3 part field holding the Character, the Selling store, and the last Receipt number printed for this combination.
WARNING ! ! !
If you edit this record for any reason, DO NOT CHANGE THE LAST NUMBER OF CONTRACT USED OR RECEIPT PRINTED, AND DO NOT DELETE ANY INFORMATION FROM THIS RECORD.