Security SetupGrendata Computer Systems
Security Setup
You have arrived at the Security Master Menu by typing 9 From the MASTER MENU . You were greeted with a message that says "Hello ADMIN", and a prompt that said "ENTER YOUR PASSWORD". If you had already changed (added) your password to the ADMIN user, then this was the place to enter it. If you had not changed or added a password, simply depressing <enter> was all you needed. If you entered it correctly, you were allowed to proceed to this point. Please note, you cannot backspace when entering your password, so if you enter it wrong, just depress the <enter> key, and wait for the prompt to come up again.
Congratulations, you are one of the few people who should have access to this menu and are allowed to modify security files.
When you are first setting up your system only ADMIN has the ability to enter this routine, and it is up to this individual to set up the name codes for any other individual who may have access.
If you have gained access because you are ADMIN, then the first thing you should do is take a look at your own record. This is done by entering a 1 (one). You will then see the following screen:
Notice that the cursor is blinking at the beginning of a row of dots , after the title "ENTER USERS CODE". It is at this point that you enter ADMIN. When you do this, your record will be displayed because your system comes with ADMIN already installed as a user. Once you have done this you should see the following screen
Notice that there is nothing entered in the Members Group column. When this column is empty , then the USER CODE is used to verify the user in the various modules. When there is something in the Members group column, then these codes are used for verification. Either one or the other is used , NOT BOTH.
Now take a look at the command line at the bottom of the screen. It is the line with the cursor blinking at the end of it.
The options that you may enter are shown in this line.
N)ext/P)rev pg, K)ill/I)nsert/E)dit a line,&)re-write screen
F)ile,S)equence,@)abort [ ]
Every other user on the system will have a command line that looks like this :
N)ext/P)rev pg, K)ill/I)nsert/E)dit a line,&)re-write screen
F)ile, R)ename, D)elete, S)equence @)abort
Note, that the ADMIN record only has three choices, File, Sequence or Abort. This is because we do not want to allow you to accidently delete or change anything critical in this record.
If the following options are listed , then this is what they do.
By entering an "F", you simply File this record
By entering a "D", you delete this record. The master record will not allow deletion since the system needs at least one user to function.
By entering an "S", you are sequenced through the fields so that you might edit or add information. You can specify exactly where you want your sequence to start.
the N)ext/P)rev pg commands "N" and "P" allow you to page back and forth in the Members group field.
By entering "K", you may specify one of the items in the members group list to be deleted.
By entering "I" (cap i), you are given the option to insert an item in the members group list. You might want to keep this list alphabetical, but it really doesn't matter.
Finally, "&" will re-write the screen, but you should not have to do so, and probably won't see any change even if you do this.
Once you are happy with your ADMIN user name record, you can repeat the process to add the users of your system. When you are finished, simply depress the <enter> key while the user code is blank, and you will return to the menu.
Now that you are familiar with adding and editing user names, you are ready to proceed with the rest of the setup. You can browse through the help one item at a time, simply by pointing and clicking each of the items in the menu at the top of this screen.
Please note the wording on the screen. This process adds a user with a BLANK PASSWORD. It is up to the user to password protect their own code using option "I" (cap i), from the MASTER MENU.
A FEW WORDS OF EXPLANATION:
If this user file contains only the USER CODE, then this user will only be able to get into modules that have his/her code in their list. If the members group list has items in it, then this list is checked against the legitimate users list in the module file. So to extend this logic a bit further, if you have a user "JACK" who is a member of your dispatch team, but does something else in your organization like checking Purchase Orders, then his Members group would contain two items, namely "DISPATCH", AND "JACK". The routine to Edit Purchase orders would be set up to allow personnel from the "buying" department, and "JACK".
You can also go to the next phase of help , Security Module Update, if you like.